Data Protection

Privacy Policy & European GDPR Compliance Matrix

U.S.F. Fontain is uncompromisingly committed to protecting the privacy, dignity, and personal data of our youth participants, adult athletes, and community members. In strict accordance with Regulation (EU) 2016/679 (GDPR) and the French Data Protection Act (Loi Informatique et Libertés), we enforce stringent data minimization protocols across all operations.

We collect only the minimal information strictly required to process athletic licensing, ensure medical safety on the pitch, and respond to administrative inquiries. We operate zero commercial trackers, sell zero personal information, and maintain zero advertising networks.

Administrative confidentiality and secure record verification by civic secretariat — Conservation sécurisée et confidentielle des dossiers d'inscription au siège de l'association à Fontain.

Regulatory Matrix

1. Processing Scope, Legal Bases & Retention Periods

The table below details every category of personal data processed by U.S.F. Fontain, specifying the exact lawful basis under GDPR Article 6 and the strict retention limitation enforced:

Processing Purpose	Data Categories Collected	Legal Basis (GDPR Art. 6)	Strict Retention Period
General Inquiries via Website Form	Full Name, Electronic Mail, Phone (optional), Message Text.	Legitimate Interest (Art. 6.1.f) to respond to citizen inquiries.	12 months following resolution of inquiry, then permanently purged.
Volunteer Coach Inscription	Full Name, Email, Phone, Experience Summary, Background Vetting Reference.	Public Interest & Legal Obligation (Art. 6.1.c/e) under French Sports Code.	Duration of volunteer service plus 3 statutory archiving years.
Federal Player Licensing (Youth & Senior)	Civil Identity, Date of Birth, Health Questionnaire Attestation, Parental Authorization.	Performance of Associative Contract (Art. 6.1.b) and FFF Insurance regulations.	Duration of annual sporting license plus statutory insurance prescription.
Solidarity Gear & Fee Waiver Allocation	Participant Name, Age Category, Equipment Shoe Size.	Public Interest / Explicit Consent (Art. 6.1.a) for community aid.	Current sporting season only; immediately anonymized upon equipment return.

Data protection committee meeting and reviewing administrative records — Application rigoureuse des protocoles de minimisation des données et de protection des mineurs par l'équipe d'encadrement.

2. Data Minimization & Cookie Neutrality

In alignment with CNIL guidelines and ePrivacy directives, this website utilizes zero third-party tracking cookies, zero advertising pixels, and zero behavioral analytics scripts. Standard HTTP session transmissions are purely functional, ephemeral, and strictly necessary to render web content and process electronic inquiries.

3. Exercise of User Rights (Articles 15 through 22)

Every user, member, or parent possesses comprehensive statutory rights regarding their personal data under European law:

Right of Access (Art. 15): Obtain confirmation of whether your data is held and request an intelligible copy.
Right to Rectification (Art. 16): Correct inaccurate, incomplete, or obsolete personal coordinates immediately.
Right to Erasure / "To Be Forgotten" (Art. 17): Request deletion of contact records when no statutory archiving duty applies.
Right to Restriction (Art. 18): Temporarily freeze data processing in case of contested accuracy.
Right to Data Portability (Art. 20): Receive your submitted contact records in a structured, machine-readable format.

Young athletes training safely in protected environment — Protection absolue des données personnelles et du droit à l'image des enfants inscrits aux activités de l'école de football.

4. Data Protection Officer (DPO) & Direct Rights Request

To exercise any of your statutory rights, or to submit a query regarding our data safeguarding protocols, contact our designated privacy delegate:

Data Protection Officer (DPO): Secretariat of U.S.F. Fontain
Postal Domicile: Place de l'Église, 25660 Fontain, France
Direct Electronic Mail: djbx37@gmail.com (Specify subject: "GDPR Rights Request")
Supervising Supervisory Authority: Commission Nationale de l'Informatique et des Libertés (CNIL) — 3 Place de Fontenoy, 75007 Paris, France (cnil.fr).

Volunteers managing community supplies responsibly — Transparence, intégrité et confiance mutuelle : au cœur des relations entre l'association et les familles de Fontain.